Invoices

Inspection > Invoices

Navarik Inspection allows inspectors and operators to manage invoices between companies. Once the inspection is finished and the worksheets have been submitted, the inspector needs to invoice for the work performed.

Linking Multiple Worksheets to One Invoice

When reviewing and approving the invoice, you may see multiple worksheets linked.

Expense Invoices

Expense invoices provide a way for operators to record and process invoices that are not from nominated inspection companies. Examples of non-inspection costs are demurrage, transportation costs, and freight costs.

These invoices are not linked to any inspection worksheet. Through the trip number, however, the invoice may be linked to an existing trip in the system. Once linked, the expense invoices are also shown in the trip's voyage details page.

Expense invoice is an optional feature in Navarik Inspection. If you want this feature to be available to you, send a request to Navarik.

Invoice Instructions

For a nomination, each parcel has invoice instructions associated with it. This is where the operator tells the inspector whom to invoice for that parcel’s inspection work. It can also tell the inspector how the percentage splits are, if the cost is shared among multiple parties.

After the inspector submits invoices, you can approve or reject them.

Invoice Batches

The approved invoices can be periodically batched and entered into your company's financial system. Batching refers to a set of invoices that share identical inspection companies, cost allocations, and bank accounts so the payment can be made in one cheque or wire transfer.

Invoice Fields

Invoice Status and Flowchart

Invoice and Retest Status and Flowchart

Invoice and Revised Nomination Status and Flowchart

Review an Invoice Before Approval

Create an Expense Invoice

Approve Submitted Invoices

Dispute Submitted Invoices

Batch and Submit Invoices